IREM Chapter 24 Job Bank

Property Manager – Sandor Development

Job Title: Property Manager
Department: Property Management
Reports to: Director of Property Management

Summary: Serves as the business manager responsible for developing and administering the business
strategy for a portion of Sandor’s portfolio of retail properties and serves as the interface between all
members of the Property Management team and between other departments within the company in the
execution of the business strategy. This position is based in the Indianapolis, IN office.

Essential duties and responsibilities:
 Develops a general business strategy for each property
 Oversees all team members administering to the property, including the mentoring and supervision of
subordinate team members
 Collaborates with Leasing Representatives on the marketing strategy for each property and carries out
feasible recommendations to improve the property
 Performs property inspections on a regular basis including the touring of vacant suites
 Performs pre- and post-occupancy walk-throughs and coordinates any necessary remediation with the
Facility Manager
 Oversees the investigation of tenant complaints and resolution of problems
 Communicates regularly with all tenants to analyze financial health and administers to tenant conflicts
while continuing to build solid working relationships
 Prepares the expense portion and coordination of the annual property budgets
 Works with Facility Manager to confirm property objectives are being met within the set budgetary
 Communicates with vendors to obtain quotes, reviews pricing and invoices, and sets up monthly contracts
 Assumes overall responsibility for insurance claim investigations
 Fields calls from tenants and vendors regarding miscellaneous items pertaining to the property
 Performs other related duties as assigned

Required skills and experience:
 Bachelor’s degree in business-related field
 3 years commercial property management experience
 Proficiency in Microsoft Outlook, Excel, and Word
 Strong leadership skills
 Ability to build and maintain strong customer relationships
 Must possess a valid Driver’s License
 Ability to multitask in high-stress situations
 Effective communication

Physical demands: While performing duties of the job, employee is occasionally required to stand, walk, and
sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear.
Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job
include close and distance vision, color vision, peripheral vision, depth perception, and the ability to adjust

Work environment: The noise level in the work environment is usually moderate.

Please send resumes to

Lease Administrator – Sandor Development

Job Title: Lease Administrator
Status: Exempt
Department: Property Management
Reports to: Director of Property Management

Summary: Maintains and validates all lease and billing data within Yardi property management database

Essential duties and responsibilities:

 Acts as a resource to tenants and Sandor team members on lease-related questions
 Collects all tenant insurance certificates and confirms that the tenant has met the appropriate
insurance requirements
 Requests and receives percentage sales reports from tenants and communicates amount owed to
 Maintains paper and electronic copies of lease and tenant correspondence to include Yardi data
 Collates information regarding entering, exiting, and renewing tenants and notifies all departments of
any changes in the rent roll affecting vacancy and marketing materials
 Coordinates with Facility Supervisor, Property Manager, and Leasing Representative to determine rent
commencement and prepares and tracks the return of the commencement letter
 Interprets lease language for preparation of all CAM pools and tenant income for annual property
budgets and coordinates CAM recoveries
 Performs other related duties as assigned

Required skills and experience:
 Proficiency in Microsoft Outlook, Excel, and Word
 Strong team player
 Strong attention to detail and multitasking capabilities
 Ability to communicate effectively with internal and external customers

Valued but not required skills and experience:
 Bachelor’s degree in business-related field and/or paralegal certificate
 2 years of directly related experience
 Experience writing business correspondence
 Experience working with Yardi

Reporting to this position: None

Physical demands: While performing duties of the job, employee is occasionally required to stand, walk, and
sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear.
Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job
include close and distance vision, color vision, peripheral vision, depth perception, and the ability to adjust

Work environment: The noise level in the work environment is usually moderate.

Please send resumes to

Property Assistant – Resource Commercial Real Estate


The following job profile is designed to summarize certain essential information about a job or job category. It is not designed to be a comprehensive or detailed task list for any particular job or job category. This job/job category may have individual or multiple incumbents, each of whom may perform somewhat different specific job duties or tasks consistent with the general function of the Job. Incumbents may be required to perform duties or support functions other than those listed on this job profile as needed. A job profile may be amended at any time with or without notice.

Responsible for providing general administrative support to RPM property management.  Responsible for tenant and vendor concerns, correspondence and activities.



1.      Provide administrative support for RPM management team. Administrative duties include, but are not limited to, phones, mail, supplies, correspondence, filing, copying and faxing.

2.      Establish and maintain strong and positive relationships with all property tenants, vendors, and contractors.

3.      Establish and maintain property, lease and vendor files (including but not limited to contact lists, inventory lists, correspondence, etc).

4.      May assist with monitoring aged receivables and collection efforts on a monthly basis.

5.      Assist Property Management staff in preparation of various reports including, but not limited to, monthly and quarterly reports.

6.      Assist in maintaining service contracts, tracking expirations and prepare bid packages when necessary.

7.      Assist with coding invoices for payment and processing.

8.      Receive and log work order calls, create and dispatch work orders, or facilitate and maintain tenant work order system such as Building Engines. In the event Tenant Service Coordinator is not available.

9.      Track vendor and tenant certificate of insurance expiration dates, request renewals, ensure compliance with standard coverage terms and conditions.

10.   Code and enter payables in Yardi as needed to assist accounting department and management team.

11.   Other duties as assigned.

All employees are accountable for compliance with all laws and regulations when performing their job duties. Each employee is expected to be familiar with the legal and regulatory requirements affecting his or her job responsibilities. It is the affirmative duty of each employee to carry out these responsibilities at all times in a manner that complies with all applicable legal and regulatory requirements. Employees must participate in required training on pertinent compliance laws and regulations as required by the company.



Describe the core competencies of the job. Include the key characteristics or competencies for which are required to achieve success in the job.

12.   Independent, self-starter, team player, attention to detail.

13.   Provides high degree of professional customer service to both internal and external parties.

14.   Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines.

15.   Ability to work well under pressure with strong personalities.

16.   Proficient in Microsoft Office Suite.

17.   Familiarity with real estate software such as Yardi, etc.

18.   Familiar with contract and leasing agreements preferred.

19.   High School Diploma or GED required.

20.   0-2 years Real Estate/Property Management administrative experience preferred.

The following physical activities described below are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions and expectations.

Employee regularly uses a computer workstation for extended periods, and must be able to reach out/up and grasp with hands, as well as work in close quarters with others, communicate over the telephone and communicate in writing.

Employee is regularly required to see, talk and hear. Specific vision abilities required by this job include close vision.

Employee regularly sits up to 8 hours, and may be required to stand for extended periods of time, walk, bend, turn/twist, kneel, stoop or crouch.

Employee occasionally lifts, carries and moves/positions objects weighing up to 25lbs.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with it.

Please send resumes to Katie Ciechanowicz,

Cornerstone Companies – Marketing/Leasing Coordinator

Posting date: March 13, 2017

Cornerstone Companies is searching for a Full-Time Marketing and Leasing Coordinator with the leasing team in a growing environment. Ideal candidate will have at least 3 years’ experience in a marketing field, possess excellent organizational skills, ability to prioritize, and attention to detail while managing multiple projects. This position requires strong communication skills and experience working in a fast paced, professional environment. The successful candidate must have the ability to work independently and well under pressure as well as a desire to advance.   
Lease Documents

  • Track all lease documents from Letter of Intent execution through full lease execution
  • Type Letters of Intent as needed
  • Review and prepare lease packets for full execution
  • Send fully executed leases to Property Management
  • Coordinate Construction start, track commencement dates and coordinate commencement with Property Managers


  • Track and assist with all marketing efforts including
    • Mailers
    • Eblasts
    • Leasing signage
    • Print materials
    • Compile mailing lists
    • Coordinate updating of floor plans
    • Maintain floor plan files
    • Track marketing budget and expenditures


  • Research and register for charity events such as golf outings and galas.
  • Plan tenant events
  • Plan and prepare for broker/physician open houses

General Leasing

  • Update information in CoStar, Loopnet, and Hightower as needed
  • Run reports as needed
  • Update market surveys
  • Track department metrics (leases completed, inventory of available space)
  • Coordinate leasing meetings and updates
  • Track employees’ real estate licensing requirements
  • Prepare materials for prospect showings
  • Show space as needed


  • 3 years of relevant experience
  • Familiarity with real estate leasing a plus
  • Exceptional oral and written communication
  • Advanced level of proficiency in Excel, PowerPoint, and Word
  • Associates or Bachelor’s degree in Marketing or related field a plus


Please send inquiries to with the subject line “Marketing/Leasing Coordinator”

Asset Manager – Healthcare Realty

Job Title: Asset Manager
Company: Healthcare Realty
Job Posted: 2/10/17

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Asset Manager for three medical office buildings located in Avon, Carmel and Indianapolis, IN consisting of 382,695 square feet. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities. 

• Five+ years progressively responsible commercial property management experience.
• Excellent written and verbal communication skills.
• Strong organization and analytical skills.
• Intermediate to advanced skills with Microsoft Office Suite.
• Four-year college degree.
• CPM or RPA designation a plus.
• Experience managing a staff preferred.

Job Duties
• Acts as primary contact with tenants; directly involved with all aspects of property operations and daily administrative tasks.
• Perform periodic regular property inspections. Recommends alterations, maintenance and reconditioning as necessary. Contracts for vendor selection and oversight.
• Perform routine property accounting functions such as AP processing and AR reporting. Assist with development of bi-annual forecasts for operating and capital expenses.
• Support new tenant orientation programs and coordinates tenant-relate activities.
• Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
• Ability to provide efficient, timely, reliable and courteous service to customers. Must be able to work independently.

Please send your resume and cover letter to EOE

Property Management Administrator – Lauth Group, Inc.

Job Title: Property Management Administrator
Company: Lauth Group, Inc.
Posted: 9/30/16

·  Prepare tenant mailings as needed
·  Assist Property Management Team with Tenant/Building Contractor Issues as needed
·  Respond to Tenant calls and resolve issues as needed
·  Administer multi-family resident surveys
·  Print, sort, code and distribute accounts payable invoices
·  Draft service contracts
·  Verify and approve all vendor W-9’s and Certificates of Insurance’s
·  Prepare expense reports and check requests for property management team
·  Attend property management meetings as necessary
·  Log utility information as needed
·  Coordinate building events and maintain events calendars
·  Distribute Property Communications as needed
·  Code and input all multi-family property invoices
·  Maintain all multi-family property utility accounts
·  Coordinate all invoice approvals with appropriate property manager
·  Maintain Angus System work orders, contracts, inventory and preventative maintenance schedules
·  Prepare expense reports and check requests for facilities management team
·  Prepares Service Agreements with defined scope of work
·  Assists with the creation of proposals and marketing materials
·  Manage guest experience to include reception area, conference rooms and kitchen to ensure a highly professional presence both internally and externally
·  Provide quality service to both internal and external customers
·  Monitor the aesthetics of the common areas
·  Coordinate, monitor and maintain conference rooms and galley kitchen
·  Coordinate and assist company quarterly lunches and meetings
·  Enter and report maintenance requests from all properties in work order system
·  Stock and maintain the repro room & kitchen in a clean and orderly fashion
·  Sort and distribute faxes, mail processing
·  Manage the internal and external mail processes to include overnight and courier services
·  Purchase and maintenance beverage stock for office
·  Manage postage

Minimum Qualifications:
·  Minimum of 2 years experience in Accounts Payable system processing
·  Attention to detail
·  Excellent organizational skills
·  Yardi Accounting Software experience a plus
·  Knowledge of Microsoft Office applications
·  Good verbal and written communication skills
·  Ability to multitask, prioritize, and meet changing deadlines

Job Type: Full-time with generous benefits to include paid vacation, medical, dental, and 401k.

Required experience:
·  Accounts Payable and Accounts Receivable System Processing: 2 years

Please send resumes to

Lead Building Engineer – Hertz Investment Group

Job Title: Lead Building Engineer
Company: Hertz Investment Group
Post Date: 9/8/16

The Lead Building Engineer reports to the Chief Engineer and works directly with the Property Management staff, providing support as needed to all team members.  It is the responsibility of the Lead Engineer not only to exhibit exceptional client service when communicating with tenants, vendors and team members, but also to focus on productivity and results.  The Lead Engineer manages shift operations and directs vendors and subcontractors. The team member utilizes advanced skills and trades such as carpentry, plumbing, electrical, painting, roofing and HVAC to perform complex preventive maintenance and corrective repair of building systems. Working under limited supervision, the lead engineer monitors building system operations and performance. The Lead Engineer is expected to assist in the implementation and administration of policies, procedures and programs on a daily basis that will assure that all projects and maintenance is well managed.


General Engineering Duties:
Complies with all applicable codes, regulations, governmental agency and company directives related to building operations and work safety.
– Leads shift and plant operations.
– Participate in On-Call rotation with other engineers.
– Provides technical and procedural training of coworkers and subcontractors.
– Oversees and inspects the work performed by outside contractors.
– Inspects building systems including Fire Life Safety systems, Electrical, HVAC, and Plumbing to ensure operation of equipment is within design capabilities and achieves environmental conditions within building standard and requested by tenant.
– Reviews assigned work orders to ensure they are completed within established departmental goals and timeframes.
– Estimates time and materials needed to complete repairs.
– Maintains adequate inventory of supplies and tools necessary to complete all tasks.
– Performs assigned repairs, both emergency and preventive maintenance.
– Completes preventive and repair maintenance records as required.
– Responds quickly to emergency situations, summoning additional assistance as needed.
– Performs other duties as required.

Technical Requirements – Direct experience in a Commercial/Industrial property to include a hands-on, technical working knowledge in the following skill areas:
– HVAC Systems including large chillers, cooling towers, water source heat pumps, split systems, steam/hot water systems.
– Knowledge and maintenance of Pneumatic Controls
– 3 Phase 480V systems including generators, switch gear, electrical distribution
– Mechanical and plumbing systems.
– Ability to operate Energy management and Building Automation Systems.
– Ability to supervise and operate Fire Life Safety Components.
– Ability to read blueprint and schematic drawings.
– Knowledge of OSHA standards.

General Requirements
Associate’s degree (AA) or equivalent from two-year technical college or technical school and minimum of seven years’ experience in complete building operations.  Or equivalent combination of education and experience.
– Uses personal computer or PDA for work order system, email, and training.
– Basic skills with MS Office (Outlook, Word, Excel)
– Ability to keep information strictly confidential.
– Positive attitude and highest level of professionalism.
– Ability to effectively lead, mentor, and train other engineers on difficult repairs and new tasks.
– Relationship Skills – Ability to communicate effectively and professionally in both oral and written reports. ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with Hertz Investment Group objectives.
– Organizational/Multi-Task Skills – Able to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; results oriented, detail oriented and accurate.
– Decision Making Skills – Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

Please send resumes to Tom Niswonger at

Property Manager – Lillibridge Healthcare Services, Inc.

Job Title: Property Manager
Company: Lillibridge Healthcare Services, Inc.
Post Date: 9/6/16

Oversee the daily operations of medical office buildings. Key areas of responsibility include tenant relations, property operations, construction, lease and contract administration and financial management and analysis. Conduct all property activities in coordination with the General Manager/Regional Manager and Owner.

– High School Graduate, B.A. or B.S in related field preferred
– Minimum of 3 years property management experience with real estate, experience with medical office buildings preferred
– Real estate salesperson required, and broker’s license a plus
– Demonstrated proficiency in Microsoft Excel, Microsoft Word, and Power Point
– Property management accounting software experience
– Effective written and verbal communication skills
– Strong communication and customer service skills (oral & written) to promote positive client/tenants relations
– Ability to work independently in a highly visible position and to supervise efforts of direct reports
– Ability to multi-task and prioritize
– Strong organization skills and ability to foster teamwork environment
– Strong knowledge of building mechanical systems and construction management required

– Direct and supervise building staff and vendors and monitor performance in accordance with the Company and Owners’ policies
– Support the planning, budgeting and control of operating and capital expenditures
– Prepare (or assist in the preparation of) annual budgets, quarterly reforecasts and monthly financial statements
– Actively participate in accounts payable and accounts receivable process
– Conduct regular building inspections as assigned
– Prepare bid specifications, request proposals, and evaluate bids
– Coordinate contractor activities and oversee all construction projects as required. Supervise tenant move-ins, and move-outs
– Maintain service agreements and assure tenant and vendor certificates of insurance meet all requirements
– Assist with the leasing process and preparation of the lease submission package as needed
– Participate with General Manager and Leasing Manager (if applicable) on periodic market tours
– Attend monthly hospital meetings with General Manager
– Assure life safety programs are in place and meet all company guidelines and legal requirements for tenants and employees of properties
– Maintain the property tenant handbooks and emergency procedures and review with each new tenant
– Other duties and special projects as assigned

Please send your resume to George Cochran at or apply on our website:

Senior Property Manager – Duke Realty

Job Title: Senior Property Manager – Healthcare
Company: Duke Realty
Post Date: 7/12/16

Duke Realty, one of the largest commercial real estate companies in the United States with industrial, office and medical office properties in 18 major U.S. cities, has an opportunity for a Senior Property Manager, Healthcare to join our team in our Cincinnati, OH office. Candidates must be attracted to a fast paced environment where responsiveness and customer service are highly valued. A predisposition towards teamwork and personal responsibility will be critical to a candidate’s success, along with an aptitude to analyze operational and financial data.

This position will be responsible for approximately 600,000 square feet of MOB properties in Ohio. The ideal candidate will have experience with healthcare facilities and have a proven track record of managing relationships with key members of healthcare systems. The selected candidate will be responsible for, but not be limited to, the following:

• The coordination and implementation of portfolio specific tenant outreach programs.
• Develop and maintain working relationships with tenants and decision makers.
• Actively support and implement the Complete Customer Satisfaction program.
• Coordinate and assure resolution to tenant issues.
• Create and develop property level budgets for each property in respective portfolio
• Regularly review receivable reports and take action when necessary.
• Work with the Regional VP of Asset Management to coordinate and implement asset plans for each property in respective portfolio.
• Performs other duties as assigned by Manager.

We offer a competitive salary with bonus opportunity as well as comprehensive benefits including medical, dental and vision coverage, 401(k) and a wellness program. Please apply online at (only online applications accepted).

Duke Realty is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.

“Building the Best”

Job Requirements:
Minimum of 5 years of experience in commercial real estate property management.  Experience in healthcare property management strongly preferred.
•          Bachelors Degree in Marketing, Business, Real Estate, Finance, and/or Accounting required.
•          A professional designation from BOMA, IREM, or CCIM.
•          Experience in the analysis of operational and financial data.
•          Possess strong initiative and effective organizational skills.
•          Ability to establish and maintain rapport with business community and interact with various levels of professionals.
•          Excellent written and verbal communication skills.
•          Travel will be required for this position (approx. 15%)

Assistant Property Manager – REI Real Estate Services, LLC

Job Title: Assistant Property Manager
Company: REI Real Estate Services, LLC
Post Date: 6/22/16

REI Real Estate Services has an opening for an Assistant Property Manager at one of their downtown Indianapolis locations. If hired, you will be working downtown in the tenant’s office and have daily contact with the tenant. Hours for the position are Monday through Friday, 8 a.m. to 5 p.m. Overtime and on-call as needed.

The Assistant Property Manager will work under the direction of the Property Manager by assisting with operational functions at the property (physical operations, security/life/safety functions and general administration), participating in the development, interpretation, and implementation of building policies and procedures, supporting with staffing items (hiring, training, coaching, counseling, and evaluating staff), aiding with the service contract bidding process and maintenance of building service contracts. Some of the specific duties include: assisting the Property Manager with scheduling inspections based on service contracts, maintaining the electronic preventative maintenance system, verifying the contracted scope of work is being performed, assisting with staffing and communications for snow removal, overseeing the tenant service requests to ensure timely completion, keeping appropriate building staffing (daily and on-call), organizing and maintaining owner manuals, overseeing tenant improvement projects, assisting with property improvement projects, serving on the safety committee, assist with report preparation (budgets, reconciliations, tenant billings/collections), coding invoices for approval by the property manager, maintaining current security and safety services, coordination of internal office moves, working with the property manager on building operating procedures and managing the use of the conference center.

The Assistant Property Manager position requires excellent leadership and managerial skills, excellent written, verbal, and interpersonal communication skills, strong analytical, planning and organizational skills and strong PC skills in MS Office products, including MS Word, Excel and MS Outlook. Education preferences include a BS/BA or equivalent education and experience as well as a professional designation of CPM, RPA, FMA or CFM.

Interested applicants should forward their cover letter and resume to for consideration. No phone calls please.